Privacy Notice
Protecting Your Information. This Privacy Notice explains how Aon UK Limited which is registered at the Aon Centre, 122 Leadenhall Street, London EC3V 4AN and its affiliated companies and subsidiaries (“Aon”) makes use of the personal information collected about you in connection with this Aon Global Risk Management Survey.
Collecting Your Information. The information we collect about you include your basic personal details, such as your name, contact details and job title.
Processing Your Information. We will use the information we collect about you for the purposes of the Aon Global Risk Management Survey as well as for business administration, business reporting, statistical analysis and marketing of Aon products or services and providing consulting or other services for which Aon or its affiliated companies and subsidiaries may receive remuneration. In no event, we shall publish externally or otherwise disclose any of information collected to third parties which might reasonably identify you or your organisation.
Legal Ground for Processing. The collection and use of your personal information is necessary to enable us to pursue our legitimate commercial interests. For the purposes of this Aon Global Risk Management Survey, we collect your personal information to allow us to provide you with the relevant results. If you are eligible for the Prize Draw relating to this Aon Global Risk Management Survey as set out in [Hyperlink to the Prize Draw to be inserted], your personal information is processed to enable us to conduct and administer this Prize Draw. In addition, we process your personal information to operate our business and/or conducting market research to improve our products and services in general. Whenever we rely on this legal basis to collect and use your personal information we take appropriate steps to ensure the processing does not infringe the rights and freedoms conferred to you under the applicable data privacy law.
Recipient of Your Information. Where necessary to offer, administer and manage the services provided to you, the personal information collected about you by Aon may be shared among its affiliated companies and subsidiaries and with third-party service providers acting on our behalf. These processing operations shall remain under our control and will be carried out in accordance with our security standards and strict instructions.
Overseas Transfers of Your Information. We operate on a global and worldwide basis and we therefore reserve the right to transfer personal information about you to other countries to be processed for the purposes outlined above. We shall endeavour to ensure that such transfers comply with all applicable data privacy laws and regulations and provide appropriate protection for the rights and freedoms conferred to individuals under such laws.
Where we collect personal information about you in the United Kingdom (the “UK”) or the European Economic Area (the “EEA”) we may transfer the information to countries outside the UK or EEA for the processing purposes outlined above. This may include transfers to countries that the European Commission (the “EC”) and UK data protection regulator consider to provide adequate data privacy safeguards and to some countries that are not subject to an adequacy decision. Where we transfer personal information to countries that are not subject to an adequacy decision we shall put in place appropriate safeguards, such as data transfer agreements approved by the EC or UK data protection regulator, as appropriate. Where required, further information concerning these safeguards can be obtained by contacting us at the address mentioned below.
Retention of Your Information. We retain appropriate records of your personal information to operate our business and comply with our legal and regulatory obligations. These records are retained for predefined retention periods. In most cases we shall retain your personal information for no longer than is required under the applicable laws. We have implemented appropriate measures to ensure your personal information is securely destroyed in a timely and consistent manner when no longer required.
Your Information Rights. You have the following rights under applicable data privacy law in respect of any personal information we collect and use about you: (a) the right to access and receive a permanent copy of the personal information being held about you; (b)the right to request the correction of your personal information; (c) the right to request the erasure of your personal information; (d) the right to object to the use of your personal information; (e) the right to object to the use of your personal information for direct marketing purposes; (f) the right to request the restriction of your personal information from further use; (g) the right to request that some aspects of your personal information be provided to you or a third party of your choice in electronic form to enable its reuse; (h) the right to complain to the relevant data protection regulator about our processing of your personal information.
It is important to note, however, that some of the rights described above can only be exercised in certain circumstances. If we are unable to fulfil a request from you to exercise one of your rights under applicable data privacy law we will write to you to explain the reason for refusal. Where required, further information concerning these rights and their application can be obtained by contacting us at the address mentioned below.
Direct Marketing. We will use your personal information to send you direct marketing about other products and services that we feel may be of interest to you. We will give you the opportunity to refuse direct marketing at the point that you register to the Aon Global Risk Management Survey and on each occasion thereafter that you receive direct marketing communications from us. You can also change your marketing preferences at any stage by contacting us at the address mentioned below.
Complaints. If you wish to make a complaint about the way we use your personal information you should raise this with us by contacting us in the first instance:
Data Protection Officer
Aon Services Corporation
The Aon Centre
The Leadenhall Building
122 Leadenhall Street
London
EC3V 4AN
email: [email protected]
However, if you are not satisfied with the way we have handled your complaint you have the right to raise the matter with the relevant data protection regulator:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
www.ico.org.uk.
Changes to this Privacy Notice. This Privacy Notice is not contractual and Aon reserves the right to reasonably amend it from time to. Any updates or changes to this Privacy Notice will be made available to you. We encourage you to periodically review this Privacy Notice.